Son Pps 04 01 40

Faculty Workload

SON/PPS 04.01.40 (03.01)

Issue #4

Revised Date: 05/08/2022

Effective Date: 11/11/2011

Next Review Date: 05/08/2024 (E2Y)

Sr. Reviewer: Personnel Committee


            01.01              The purpose of this Policy and Procedure Statement (PPS) is to establish the department workload policies and procedures and align them with the Academic Affairs (AA)/PPS 04.01.40.

            01.02              Each department/program is responsible for the development of a department/program policy on faculty workload. The department/program workload policy shall be compatible with AA/PPS 04.01.40 and HPPS 7.01. The Chair is responsible for the fair and equitable determination of faculty workloads. Priority shall be given to the department/program needs when determining workloads. The following guidelines are used for assignment and adjustment of workload credits.


            02.01              The chair or school director will determine the faculty member’s professional responsibilities for each semester and is responsible for assuring faculty workload complies with AA/PPS 04.01.40 and HPPS 04.01.40. Chairs are also responsible for assuring that faculty assignments are fair and equitably distributed among faculty. In meeting this responsibility chairs should attempt to match the specific needs of the department/program, the College, and the University with the individual professional goals of each faculty member.


            03.01              Workload assignments include workload for instruction, scholarly/creative activity, and appointed positions. Workload adjustments include activities for which there is a need for temporary recognition of instruction, scholarly/creative activities, and professional activities or service. 


            04.01              Lecture courses: workload will be assigned based on credit hours of the lecture.

            4.02                Laboratory courses: workload for laboratory courses will be calculated based on the framework provided in AA/PPS 04.01.40  Attachment IV. 

            04.03              Individual Instruction: individual instruction includes clinical courses and independent studies. Individual instruction and clinical course workload are based on course enrollment. The SON has combination simulation lab/clinical courses and thus workload is calculated under the category of individual instruction. Workload should range between .34 –1.0.


            05.01              Team Teaching: workload may be adjusted for team teaching of the course if warranted. 

            05.02              Laboratory Coordination Assignment: workload credit of up to 2 WLU’s may be granted for coordination of multiple lab/clinical sections.

            05.03              Instructional Adjustment: The chair may grant an additional workload up to 3.0 if a faculty member is assigned to teach a large undergraduate class of over 60, a graduate class of over 40, an on-line course of over 20, or a writing intensive courses. 


            06.01              Chair/School Director Assignment: workload credit will be granted for chairing an academic unit on the basis outlined in AA/PPS No. 01.02.20 (1.03).

            06.02              Program Director/Program Chair Assignment: workload credit (3.0-6.0) may be granted for a faculty member who directs a program, center, clinic, or similar unit.

            06.03              Academic Activity Adjustment: workload credit may be granted to a faculty member for preparing major documents in the fulfillment of program needs or accreditation requirements. Workload credit may also be granted for duties performed in the best interest of the institution's instructional programs as determined by the Provost.

            06.04              Administrative Activity Adjustment: workload credit may be granted for a faculty member who chairs certain committees, task forces, the Faculty Senate, or who performs other significant administrative activities.

            06.05              Developmental Leave Adjustment: up to twelve workload credits per semester may be assigned to a faculty member who is awarded a Faculty Developmental Leave by the Board of Regents.

            06.06              Professional Activity Adjustment: workload credit may be granted for professional activities such as editing a professional journal or serving as an officer in a professional organization.

            06.07              Research/Grant Activity Adjustment: workload credit may be granted to a faculty member who is participating in major research or grant related activities.

            06.08              Research Buy Out Adjustment: workload credit will be granted to a faculty member who has secured external funding to pay for a portion of his/her salary and thus “buy out” time. 

            06.09              Graduate Mentoring Adjustment: workload credit may be granted to faculty participating in graduate research mentoring, such as multiple theses, dissertations, or projects, and who is not the instructor of record.

            06.10              Emergency/Work life Workload Adjustment: teaching loads may fluctuate because of illness, sudden emergencies, care of a newborn child or an adopted or foster child younger than five, or other family member in need of such care, and other unanticipated needs, which may require a faculty member to request a lighter load. All temporary exceptions to the basic teaching load policy must be in writing and must carry the approval of the chair and the dean with a copy to the Provost.